Printing How-To [Depreciate Febuary 11th 2006]

Here are some basic guidelines for printing and preparing the templates. Be sure to read all of these, and understand them, before you begin printing.

  1. There are three different PDF files included within this package. The master file diyp2.pdf and the GTD diagrams file diyp2_gtd.pdf should both be printed on 5.5"x8.5" paper (half letter size), while the receipts design diyp_receipts.pdf should be printed on regular letter size (8.5"x11") paper. If you don't have 5.5"x8.5" paper, you can always use a guillotine to cut regular letter size paper in half.
  2. These templates are designed for Adobe Acrobat 6.0 and up. There is no guarantee that they will work in anything older, nor other PDF applications.
  3. In Acrobat, do not tell its printing dialog to rotate, center or resize. If you do, the templates probably won't print right. Also, don't worry about the margins: an effort was made to ensure that there is enough "safety space" around the templates so that nothing important is lost. (Most printers made in the past few years can easily print to within 1/4" of the edge.)
  4. For the receipts envelope file, follow the instructions printed on the side of the page. Again, don't resize, rotate or worry about the margins -- enough of the straight lines should remain that you can figure out where to cut. I'd advise using a slightly stiffer paper for the envelope, as well as a dry glue stick: anything else, and you will probably find it warping.
  5. All odd pages in the master file are for the right side of the planner rings (the "fronts"), while even pages are the left side (the "backs"). Consequently, page 1 is backed by page 2, page 3 is backed by page 4, and so forth. If you have a fancy duplex printer and print the entire booklet, everything will work out perfectly.
  6. Experiment with your printer to verify orientation and print faces before printing any great number of them. For example, I print the odd side (front) of a form, flip the paper horizontally, insert it again, and print the even side (back). Some printers will require flipping or rotating pages in a different direction to print on the back.
  7. To get started, I'd advise printing one form at a time --front, then back-- until you get the knack. Double-check to make sure things line up, and that holes can be punched right. Once you have that down, I advise only printing a batch of the same templates at one go; for example, print off a batch of Next Actions odd, backed by Next Actions even, before you select another template.
  8. If you look at the margins, it should be obvious where you should use your hole punch (that is, the widest margin). Double-check the flip side of your page: if it looks as though the hole will be punched in a space that isn't white, you've made a mistake in printing.
  9. Feel free to mix and match templates fronts and backs. For example, you may find that you prefer a two-week spread (Weekly Planning on both sides), rather than facing each week with a GTD All-In-One or a Covey Weekly. Many templates are offered in this package as both odd and even pages, so go ahead and experiment -- see what works for you.
  10. Many inkjets use colour ink to mix greyscale pages (including my Canon i350), but you may not be aware of this until you notice your colour ink cartridges getting uncomfortably low. Unless you want to go through a lot of expensive ink, make sure to tell your print dialog to only print greyscale. I created a medium-DPI black-ink-only profile under OS X called "DIY Planner" and select this whenever I print a template; this saves a lot of pointing and clicking, and prevents me from using up all the colour inadvertently. (Presently, there are only two templates that are in colour: the cover and the second GTD diagram.)
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upside down?

Why are my even pages being printed upside-down? I've been experimenting for 2 hours now (no loss though, I'm on the clock at work!) to no avail.