Printing outlook calender

I have an office assistant that keeps my schedule via her access to my Outlook. I am giving up my PDA/palm and going to create Hipster planner. But I must coordinate the Outlook calender somehow because I must continue to have her assistance in organzing my schedule (life).

Suggestions? Print it out and tape in??

Syndicate content

Comment viewing options

Select your preferred way to display the comments and click "Save settings" to activate your changes.

Outlook Calendar - Hipster & Classic

My office lives by the Outlook/Exchange shared calendar, so switching back to 100% paper is not an option here either. The on-line calendar will forever be the official version of at least my @WORK calendar. I use the export/import CSV format to up-load other things I care about (international holiday calendar, public schools calendar, sports team calendar, ...) so the rest of my life is there.

Since seeing Tom Limoncelli - Time Management for Systems Administrators "in concert" back in January, I have spent the last 6+ months printing my Outlook calendar in "Classic" format with following settings as a disposable hipster PDA that fits in my jacket pocket. (TM4SA is pretty directly applicable to my style of software consultants too, and is a useful alternate source from the classic GTD.) You can probably use similar settings -- or Avery forms etc -- to achieve a Hipster form factor instead.

My settings for printing Outlook to Classic

  • Outlook - Page Setup
    • [Daily Style]
    • Format - Layout - 1 page / day
    • Paper - Letter, 1/2 sheet booklet, Portrait Orientation
    • Margins - 0.50" T/B/L/R
    • Footer - 8pt [User Name] [Page #] [Date Printed]
  • Print | Properties
    • Layout - Landscape
    • Print on both sides - Flip on Short Edge
    • Page order: Front to back
    • Pages per sheet - 1

(I also have to remember to override my default of STAPLE ONE.)

I print 8 days of daily (2 sheets), 4 weeks (1 sheet), 4 months (1 sheet). Until today, I folded and either stapled or paperclipped them together. As of today, I'm using the paper-cutter and the 8.5" three hole punch, and putting them in a over-priced "Classic" office-store organizer-binder. Which is wny I'm here at D*I*Y Planner, picking up PDF's for some GTD'ish pages.

Bill (N1VUX)

Printing outlook calendar

I have the same issue - outlook works for me because its so easy to schedule my recurring appointments, and my handwriting ios too hard for me to read at that size -

I am printing weekly calendars in A4, 4 to a page booklet style - then cutting to size. they are pretty much the same size as my HPDA

Good luck


I find the calendar print-outsto be quite useful, and you can customize your page to print on 3 x 5, perfect for hipster! Be sure to set your font sizes smaller and you're good to go!