GTD capture tool

Any thoughts on how one can use iphone as a capture tool? As a woman, I often do not wear clothes with pockets where I can slip in a 3x5 notepad/cards/shirt pocket briefcase- and I find it cumbersome to fish it out everytime from my purse while on the go. So finally I have devolved down to recording voice memos in my iphone- which I find quickest rather than writing/typing in tasks. But then, with this, every night am spending five to ten mins recording all the voice memos down on my inbox in the paper planner. [Other than as a capture tool, I dont use my iphone/ipad as a planner.] Also, I tried GTD friendly apps which also have voice recording facilities, but with that, I have to press at least two icons on my phone to get to the stage of recording a memo, while with the inherent iphone voice memo app, I can just record at the touch of a single button.

What can I do better? Please also feel free to add what you use as a capture tool, if following GTD or any hybrid system akin to the same. Thanks


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Send emails to yourself


If it'll take dictation to email, instead of just recording voice memos, dictate emails to yourself and send them. Pick them up from your home/work computer and then if you like, print them or file them or whatever.

Dunno what iphone can do, but my android phone lets me talk to notes, emails, my shopping list program.. The shopping list program is particularly cool because it automatically synchs from my phone to a web page..and thus to any other computer I feel like using. I suppose you could take a shopping program and make it into an inbox..just depends how much you have to say and whether the program will accept all of that. Of course, some of the transcriptions are 'creative' to say the least..

I've got a sticky note doodad on my home screen on my phone so a note to edit is ready to go. I don't delete the note, I just erase the contents when I'm done with that note, but leave the shell of the note on my home page. Sending an email for me would be a few taps, but I might be able to make my own shortcut to email myself a note..

For me, as a woman, I prefer jeans with pockets so I can use my 3x5 jotter. :) Can't stand skirts, personally, because I hate dress shoes and most skirts don't have pockets. And pants/shorts that don't have rear pockets make me mad. I have a few that have those stupid 'fake you out' back pocket things that are only an inch deep, and I'm seriously considering getting myself some cotton to make my own pocket extensions.

But honestly, it's whatever you can do in the moment you have. If I were required to wear work clothes that didn't have pockets, I might be tempted to get a belt case for a slim phone, or an 'around your neck' passport case and just keep a few cut-down cards in it. That might not be a style choice everyone would make, though. :)


shopping app

Shris, Which shopping app do you use that allows you to talk in your items? I have an Android phone too but haven't seen anything that nifty. I have lots of other neat apps but haven't used any with voice recording yet. Heck, I still can't figure out how to make it voice recognize contact names like "phone home."

Dragon Search

I do not know if there is an Android version, but there is Dragon Search for iOS devices

It's very nice.
"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson) ***

Droid x


It might be a feature of the phone more so than the app. I have a little microphone icon almost whenever my system keyboard pops up on my Droid X.

I use OurGroceries to synch my groc list from phone to web and to my husband's phone. Really like it.


Dragon Dictation

Free app

From the product description:

With Dragon Dictation 2.0, you can dictate status updates directly to your Social Networking applications (Facebook and Twitter), send text or email your friends, send notes and reminders to yourself … all using your voice. The new Dragon Dictation 2.0 also features multilingual capabilities, giving you the option to switch between a variety of languages.

"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson) ***


I just downloaded ColorNote for my Android and have been experimenting. It is also available for the iPhone. It seems simple. You can use it in checklist or memo format and it can be *color-coded* which is the feature I like best. There is a simple calendar associated with it, so you can file by date or context/issue. You can also send it to other apps like email.

Not sure how dictation works on the iPhone, but on my Thunderbolt I can dictate an item directly to the checklist.

I have ColorNote on my phone

and it's quite a nice little program. I like that you can create wiki links to other notes, as well as sorting by color and attaching to days. It's a nice little supplement to my paper organizer. Now if I could just figure out a way to print out my notes....

Thank you all... Am

Thank you all... Am exploring all the options and figuring out how to tweak my current system. Devkanya


I have been using an iPad for a little while, and I have discovered whole plethora of note taking apps. You might try the Moleskine app, or Tablet Journal, and Crosscheck, or iGTD. I know that everything except iGTD is free for sure.

Thanks! will check if these

Thanks! will check if these are also available on iPhone and see.