GTD+R

I was on the Rhodia Drive site recently when I came across a very cool way to do GTD. It's called GTD+R (Rhodia notepads) and is designed by Japanese software engineer Kenji Ohta. You can check it out at his site:

http://gtd-r.blogspot.com/

The site is a how-to of the system and includes downloadable templates in PDF format. The templates are designed for A4 paper and really should be printed on that size. I tried to condense the charts and pockets to standard letter size and it was a bit small. A quick trip to Office Depot for a ream of legal paper got me rolling as I guillotined it to A4 size.

Check it out and tell me what you think. I like the system and have been using Rhodia notepads for a while now since they are a bit cheaper than Moleskines.

The Rhodia Drive site address is:

http://rhodiadrive.com/

Scott

[edited 18apr07 by sara: linkified]

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Hmmmm

Don't know why the site listed me anonymously. This is Pastor Scott from Denver, Colorado. If any of you have questions about this system, email me or comment here and I'll try to help!

GTD Contexts?

How would one use contexts like "at office" or "at home" with this system?

Rainer

A thought

I realize this is answering a thread from 3+ years ago, but I just came across this today, so I might as well leave a comment for future visitors.

I think you can get context in the GTD+R system by using color. Instead of a Rhodia pad, I'm using colored index cards that have been cut in half. The color determines the context. (Right now, all blues are @Home, Yellows @Work, Greens @Errands/Car). Because there's only so many colors, the contexts have to be rather large, but it's working for me so far.

I'm also replying quite a

I'm also replying quite a while after the fact.

I did solve the A4 problem, as well as the style I was craving, for the pockets. I went to JoAnn's and got 12X12 scrapbook paper, which is about .60 per piece (or $9.99 for a whole, coordinating pack, if you want extra coordating stuff, such as notebook covers). I used pretty, yet professional "old world" prints in red, green, orange, purple, and gray, and printed the pockets, folding the printing to the inside. I then put a clear label on the front of each pocket.

I converted the playing field and one-page workflow to legal size, and had them printed at FedEx office and laminated.

I'm looking forward to using the system, and like it already.

Back Again

Glad to see others jumping in here with ideas to mod the system. It's still a very effective yet simple way of organizing tasks.

If I miss something here and you want to ask me questions, I'm still using this method and you can email me at:

pastor.cheatham@zoho.com

Take Care
Scott

First impressions: Interesting

I downloaded all the PDF's and plan to study the Guide.
I like the envelopes idea.
You could easily adapt this to index cards or half-index cards

More thoughts as they happen.
-----------------------------------
"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

I like this system, because

I like this system, because it's simple and fun like play game.

I was thinking you could

I was thinking you could assign points to your tasks according to how long they will take to do, or how hard they are, or even how much you dread them, and then keep track of how many 'points' you do each day.

Once you know what your average is, you could start giving yourself rewards. Maybe a small reward for beating the average by 5pts, a larger one if you beat it by 10.

It's worked well for me

Glad to see others here see some cool applications for this. It has worked well for me. One thing I like is the instantaneous method of item management. I've been using GTDinbox for Firefox (Gmail extension add-on) to manage my task lists but sometimes, I would get lax writing something down for inbox processing figuring I would wait until I got somewhere where I could access my stuff online and remember it then. The flow of GTD+R allows me to write the idea down immediately and put it in the inbox pocket for processing the next day with my morning coffee. I've used a small zippered case with my Rhodia pad and a few other items to keep me organized for a while now so I just swapped pads and put the pocket in there for protection. I keep the playing field, work flow diagrams, and extra pockets in a folder near my tickler file for easy access in the morning.

Still using this...

After nearly four months of daily use, the GTD+R system is still in use here. I like it because of it's simplicity and ease of use. I am now tracking many more projects/items then I ever had previously and the satisfaction of trashing a slip (meaning you did something) is fulfilling.

Give it a whirl if you're a GTD junkie. I think Mr. Ohta did a great job with this system.

GTD + R = Maximum results

I love this system,

I'm on day 3, but I honestly love the organization of the system. It is extermly simple and effective for organizing everything that you hope to get done. The best part is that a Techie, Software engineer is advocating a non computer system, which seems far superior to the other hunders of options out there.

It's a strong system. I hope more people find it, and try it out. I think they'll like it.

The game idea seems childish, but the structure that it creates is fantastic and so easy to learn/follow.

Still Working

It's been nearly a year since I last posted on this but wanted to let you know I'm still using this system. As much as I switch around, this is a record for me. I did try to find ways to integrate it with other systems but after experimenting, found myself going back to the original concept.

I manage my emails and traffic through Google but refer to them as I put tasks on paper. The GTD+R system is still working great for me after all this time.

Hope others give it a whirl.

Wow.

That's awesome! Congrats!

I'll admit...

...I'm amazed. ;-) The system looked too complicated to me, and I didn't think I could hold out any time at all! Are there any weaknesses to the system? or any modifications you've made to make it work better for you? Any other advice? Since you've been so successful, I'm rereading the web site. ;-)

BTW, your post reminded me that I promised to post photos of my ducter wallet that I made last February, and which I'm _still_ using. ;-)

Looking forward to hearing more.

-Jon

Re: Weaknesses

Jon,

I've not made many modifications as there is some flexibility built into it. One thing I did notice as I used it more was that I needed to find a simple way to manage projects (Multi-task items). I use the "free pocket", as Kenji calls it, for that. I usually sit down and go over project details and then place the project sheet in the free pocket. I can then more accurately trace my way through the project much like Allen would have you keep a separate section in your day planner for projects.

I can post more later but thought this might answer your initial question.

Thanks

That little tidbit is filed away. :-)

-Jon

Strengths!

I just read this thread for the first time when the recent updates started showing up, and I think I may have found the tools I really needed.

The way that my work day goes, is that I have one or more project tasks to work on. Those won't finish today, so there is one 'next step' to be done toward the task. Depending on what may be discovered while doing that next step, the next day's step may be what I though it would be in the morning, it might be something completely different, or today's step might be pushed to tomorrow by some unpleasant surprise.

That's what happened today - because of what someone else did on their task, I had (surprise!) three unexpected things that had to be done before I could approach the step I had planned for today.

Aside from this, customers and co-workers are all free to toss 'mini-tasks' my way. Some need to be done NOW! Some can be done anytime today, and a rare few can be done tomorrow. In any case, there is some cost to the project I'm working on (only so many hours in a day!)

I'm just trying this system today (with a few DIY-er changes, of course) and with the frequent changes to my 'next step', I'm finding it much easier to dask off a note, and stick in the envelope, either Today (arrggghh!) or Inbox (yeahhhh!!!)

I'm not going to be tossing them when the task is complete. I also need to keep a record of what I've done. With all my tasks on small cards (more about that later), I can just stick the completed cards into my journal.

Now for the changes. I don't have any A4 paper. So, just to see how the folding went, I printed one page on letter size (scaled down to fit). I actually left the folded envelope on my desk for a couple of days... until it hit me!

Scaled to letter size, the GTD-R envelopes fold up to a size that perfectly fits a Circa Micro PDA card! Now, I don't have any Circa Micro PDA cards, but I have a paper cutter and a Circa portable punch. So, a couple of sheets of cover stock and a few minutes with those tools, and I had my very one Micro PDA cards. Not nicely lined and grided like Levenger's, but just plain, blank cards.

Now, some may say.. what.. a bunch of individual cards?! But I don't go to my tasks... I sit here at my desk and they come to me. Which means that I can keep the blank cards handy (I may use that free envelope) and keep my Inbox/Today envelope right in front of me all the time.

Thank you so much for posting this here. I would never have found it otherwise.

Cool - Still at your GTD+R system!

Pastor_Scott -
Thanks for sharing. Its refreshing to hear about a long term success with a system, as "we" are so often in search of The Next Thing to fix all our organizational problems or just to scratch our itch to find the 'hip-est' setup.

Cheers!
----------------------
"We are what we repeatedly do.
Excellence then is not an act,
but a habit." - Aristotle

Ok, I am spazin' with this. Just don't get it.

I really want to understand it, but even though I'm reading his instructions and looking at the work flow diagram, I'm still confused.

Help??

Hmm, why is my previous post listed as 'anonymous' ?

That is in the 'recent posts' list. I think the recent posts has been acting funny lately.

"Anonymous" started the thread

Look at "Recent Comments" in the column to the right
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

Help for you

Nola,

If you are having problems following the work flow, here's the basics of it...

1) Print the field and make your pockets
2) The pockets will hold the various tasks you write down and save.
3) Once you've cleared your head by writing down all of the tasks you want/need to track sort them on the field. The directions are pretty self-explanatory.
4) Once you sorted your tasks by daily, weekly, and monthly reviews, place your tasks for the day in your "today" pocket and take it with you. As you do these tasks either throw them away or file them back into the back side of the pocket (the "inbox") if they are repetitive tasks you do weekly, daily, etc...
5) As new tasks come to you, write them down and place them in the "inbox" pocket for processing the next day.
6) Tomorrow, repeat the sorting process. It should only take minutes now since you've sorted the initial tasks. Place your inbox tasks on the center space on the field along with your daily review stuff. Once a week, pull out the tasks from the middle pocket, and once a month add in the tasks from the upper right pocket. Delegated tasks go in the gray pocket.

Once you get in the rhythm of it, it works pretty effortlessly but if you have further questions, feel free to let me know!

Re: Bringing this back up

It's been nearly two years since the last post on this thread so I thought I'd bring it up for the new members who haven't seen this system. It's helped several others and while I still play around with other systems, I find myself going back to this one more and more!

You can use any paper you like though the system is named after GTD and Rhodia notepads but it's really effective! Give it a whirl if you're looking for something new to try!

Thank you for 'bumping this (GTD+R)

I had not seen this before. Inspiring!! Seems like a very physical way of doing GTD. Probably a good way for me as I tend to lose track of what I was to do.

Great idea - bumping it

How about we collect some of the best articles and ideas for n00bz ?

I think it would be worth the effort.
-----------------------------------
"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

Bumping for n00bz...

... is an idea I support. The amount of information on this site is huge and it can seem daunting trying to find ones way through.

As stated many times we all have different needs and get different things from the site but some basics, some templates, some how-to's and some user experinces could be a good start.

Maybe set it up as an F-A-Q? "How do I get started?", "What should I know?", "Where do I find...?"
It would be another 'living thread' and if possible a 'voting system' for the articles in the FAQ could be implemented (like on Amazon: Was this review helpfull to you?"). Then it would be easier doing housecleaning on the articles in a year or so.

Just a couple of thoughts spawned by more inspiration. :-)

I would be glad to help if there is anything I can do.

Br

/Mich

Seconded

Good idea.

Rather than just bump...

I was thinking of reworking the info a bit and collecting it in another section -- like that blue tab up there that says "documents"
-----------------------------------
"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

Adding it to 'Documents'...

... is fine and would be a natural way of using the sites current structure.

Any ideas on how the information should/could be reworked and grouped?
It is a lot of (interesting) work ahead.

I'll be returning to this system

GTD+R worked really well for me. Then I decided to get more 'pure GTD', and started using Next Action lists. After a couple of months, I find that this is not working well for me. I find that even if the plan does not last the day, I really need the discipline of making a plan of what I will do today, what I will do later this week, and what I have that I will not get done soon.

Nearly 5 years later

I recently printed a new field and had it laminated at FedEx. After nearly 5 years, I've wore out the pockets and field so I've reprinted the kit. It's still a great system. I'm using this with very few mods. Some have used colored index cards, etc... Whatever you use, the beauty of this system is the ease of information transfer and organization. I'm amazed that since I first posted this, I've added a Tablet computer, countless other ideas, and still find myself managing tasks and projects with Ohta's genius system here. I decided to add a custom wallet for it using duct tape and now carry my pad, pen, and inbox pocket in the custom creation along with a current thumb-caledar (google it!) from Adam Sporka to keep track of dates.

Give this a whirl if you're looking for something to use to organize your tasks. It's great!

Email me if you have any questions!

Addition to GTD+R

Hi, Scott!
I saw your update on DIYPlanner and I wanted to ask you if you've looked on Kenji's website to find this:
http://gadget.cre8system.jp/gtd-signboard/
It's basically a visual way to see what you're doing, what you will do, and what else during your day needs to be done.
I used Google Translate to translate the page.
Also, can you please please pretty please post a picture of your duct tape wallet that you made that acts as your inbox and holds your cards? I'm sure others would enjoy seeing it, too!
Ostrander=)

Pix Coming

I haven't had a lot of time to snap pix of the duct tape wallet but will get them done Jane! Promise! *S*

Find out more about me at:
http://about.me/scottcheatham

Anyone still using GTD +R?

I don't know about everyone else, but Thanksgiving usually gets me thinking about how I want to organize my life for the upcoming year.

Is anyone still using this system? If so, how would you hold onto random information such as a nephew's clothing and shoe size, a random address, or a list of books you want to read? And to clarify, I mean, how would you keep this information handy in case you're out and about and need it.

Thanks!
Ostrander
=)

YEY!

Scott,
I'm super excited to see your masterpiece!
Ostrander
=)

Facebook group for GTD + R

I used this system very effectively for about 1.5 years, a record in my world.
I've since gone back to using this in a planner (my pockets are simply hole-punched and live in my planner).
I just created a Facebook group to further discuss this. Ygor, if this isn't okay to post here, please let me know.
I'd love to see photos of your system, and share information.

https://www.facebook.com/groups/1627373300823608/

Ostrander
=)