3-Ring/Rollabind "duplex" planner layout

Okay, my punch finally arrived. Yay! I ended up ordering from MC2 and getting the 50% off (thanks so much to whoever it was that posted that here), so I ended up with the Presentation Binding Kit (for less than the price of a desk punch...whee). This was a great thing, because the larger sized presentation binders they provide are the perfect size for what I wanted to do.

So, I got the Rolla insert created for my planner, got pics taken, and got them added to the DIYPlanner pool. Here is the link to them on my account. I'm linking to the "last" photo in the set, since they sort in the order they were uploaded, and they make more sense in reverse order. You'll just need to browse backwards instead of forwards through the set.

Duplex Insert

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Very Interesting Idea (Duplex)

...he said running off to his basment workshop where all the DIY stuff is kept.

I'll share what I tinker together.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

When someone posted about

When someone posted about the filofax duplex notebook, I got this idea, and it was in fact what spurred me to actually purchase a punch. I'm tied to my 3-ring binder for a number of reasons, but this gives me a way to play with the rolla/circa stuff at the same time. And I really do like the duplex setup. I just need a slightly larger return on my desk, so that I can get the whole thing spread out open and still have room for the baby laptop I use for cross-platform checking.

When working with anything printed on tabloid paper, I can actually have up to 4 surfaces wide opened up, plus my removable little single-page-wide inserts that I keep some things on. What I obviously really need is just more/bigger desks. ;-)

OffLead Blog - Dogs and other of life's joys.

Better than Rolla/Circa alone?

When someone posted about the filofax duplex notebook, I got this idea, and it was in fact what spurred me to actually purchase a punch. I'm tied to my 3-ring binder for a number of reasons, but this gives me a way to play with the rolla/circa stuff at the same time.

Actually, I think this hybrid system would probably work better than a solo-Circa duplex. I know my experiment had a hard time staying together. With the 3-holes, your Circa can't come loose, plus, you get the benefits of three-holes--less disruption to the paper, and more universal adaptability--together with the benefits of Circa--easy movement of pages, multi-sizes together. What's to lose with this arrangement? :-)

-Jon

P.S. Your images showed up on my Netvibes page. Nifty! (I have a Flickr search for "diyplanner" on it)

There are already a few

There are already a few things I would tweak for a Version 2 of the duplex insert. Because the two-pocket tab dividers I use for my projects are a bit wide (they measure 9-1/4" wide plus width of tab)they kind of run into the rolla rings when I have pages from the rolla insert are folded over into a project section. It is just barely an issue...like 1/16th of an inch more would have been just fine. As it is, I can nudge the tabs downward so that they rest sort of on the underside of the discs (under the widest point of the disc...I don't know if I'm explaining this correctly). Basically it works just fine, but I would ideally like to have about 1/4-inch more width in the cover that is the front of the rolla insert, that is punched for the 3-ring as well. The back cover of the insert I trimmed back just a bit too far. Again, just barely. In fact, by about the same amount as the front side is off. So for my next attempt (which I won't attempt until I can find the right source for cover stock plastic) I will make both front and back covers about 1/4 inch wider than they are on this version.

Also, I'm not liking this presentation binder cover. What came with my kit are the covers that are one piece, folded for the disc-punched area, so it wraps all around the bound edge of the paper. It's definitely a nice professional look for a presentation, but I want something that lays a bit flatter, since I'm moving things around and using them in various ways here.

In fact, now that I look at it, if I took one of these presentation binders, removed the rings, flattened it out, I could cut it right down the middle of that binding area. I think that would give me a cover just that extra bit wider that I need for the front of the insert. Because it wouldn't be attached to the half running to the back, it could pull further out to lay flat on the pages. And I could actually do that with the one I already have adapted, and fix both problems at once.

*starts looking for the rotary cutter*

OffLead Blog - Dogs and other of life's joys.

Looking at your setup

I believe you are correct. I know that this worked for me in my experiment (I started with a homemade binder like your presentation binder, and cut it too, for the same reason). Let us know how it works out.

-Jon

Yep, this was exactly the

Yep, this was exactly the right fix for the binder I was using. Dug out my cutting mat and rotary cutter, pulled all the discs and pages out, laid it open and cut it smack down the middle of the "binding" portion. Perfect. It lays flat now instead of trying to spring open, and I've gained about 1/4 inch on each side which is just enough to not interfere with my tabs in the 3-ring portion. I'm very pleased.

If I were doing this from scratch with plain plastic instead of modifying an existing cover, I think I would still give the front cover a little bit more width. The covers now measure 9-1/4" for the back, and just under 10-1/4" for the front. I might make the front cover 10-1/2" wide in the future. It seems as though I gained more extra space for the back cover than the front cover with the cutting of the binding, probably due to how the cover and pages lay on the discs when in live use.

But this is definitely usable as-is. :-)

OffLead Blog - Dogs and other of life's joys.

And even _more_ useful!

LINK

(If you are a 10 yr old girl, that is!)

I forgot I had posted those photos of my daughter's duplex (triplex, actually) day planner! I first discovered it when we were first discussing your duplex book ideas, and I shot the photos, but I don't remember if I ever posted a link to their flickr page... so here you go, and forgive me if it's a duplicate.... but it's sooo cuuute! ;-)

-Jon

That is so very cute.

That is so very cute. Probably not a good solution for me for hauling to business meetings, however. ;-) (I can just see the look on some of my clients' faces if I whipped out a MPP notebook. ROFL!)

I have my create-a-duplex insert done, and it's working great. Now I need to figure out what I want to do next. I have one idea that I think I need a 3x5 page protector sleeve for. In fact, I have an idea that would be great if I can figure out a way to make my own page protector sleeves, such that I have control of exact size, orientation, and which way the paper slips into it. Only, not something patched together with, well, tape. Something that looks nice. I can't think of a way to do that.

Hrmmm...what else can I do?

OffLead Blog - Dogs and other of life's joys.

DIY Page Protectors

I don't have the tools to try it myself, but I have thought that a "Seal-a-Meal" would be perfect for this. If I recall, the bag material is nice and heavy and comes in a roll that's pretty wide. The sealer works by melting/fusing the plastic across the width of the plastic roll, so you should be able to make your pockets whatever size and orientation you'd like them, then slit open the individual pockets for your cards. If some enterprising DIYer tries this, let us know how it works!

Reese
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I never finish anyth

Watching...

This may just push me back into playing with the Harvard mod. I've paused due to things cropping up and the inability to find a suitable cover.

Right now, I have a duplex style setup with Harvard planner on the left (when opened), and a notebook on the right. If I could find a classic sized planner cover, this might just push me to action. If I can allocate the time... But it's definitely a sweet idea!

Thanks for sharing

Jason
-- Coffee and Books, the pleasures of life
-- http://javajeb.wordpress.com

Okay, so I'm sitting in a

Okay, so I'm sitting in a meeting this afternoon. I'm sitting in a chair where I don't have a table in front of me, so I've got my binder in my lap, opened up to some client project pages, which in this setup are in the 3-ring section, and I'm writing in what is the middle area of the entire duplex setup. At one point I need to open out my duplex rolla insert, meaning I have three surfaces open in my lap. I need to make a note on the very right hand side section, which puts me writing against the back "cover" of the insert. I obviously don't have enough lap for all of this, and I paused a moment. Then it hit me. I flipped everything to the left, so I've got all the 3-ring stuff on the very left side of the big binder. Then I can flip the rolla insert so that, while the front cover is still attached to the 3-ring, the rolla discs are on the left, and I have the insert basically folded back, giving me a writing surface of what had been the far-right of the 3-surface setup, only now it's on the far-left. It hadn't even occurred to me that the "fold-over" aspect of a rolla/circa notebook still works here, even while it's attached to the 3-ring.

It's probably very silly, but this had me totally stoked. *G* It was extremely handy, easy to maneuver, and for a brief moment I had this urge to interrupt my client to show him how cool this was. *G* I'm pretty sure he'd have thought I was right off my rocker. LOL!

This is actually, I believe, an improvement over the "real" duplex design. In the (it was Filofax, right?) duplex binders, you couldn't bend stuff around so that pages that faced up on the far right were accessible on the left unless you moved them to the other set of rings, and of course you can't just fold back those ring-binder sections. In fact, in a 3-ring duplex you can't have any two surfaces available without having all three surfaces of the binder opened up. This is definitely better. :-D

OffLead Blog - Dogs and other of life's joys.

Nifty!

hen I can flip the rolla insert so that, while the front cover is still attached to the 3-ring, the rolla discs are on the left, and I have the insert basically folded back, giving me a writing surface of what had been the far-right of the 3-surface setup, only now it's on the far-left.

Actually, nifty is a bit mild of a word for this! It took me a couple moments to visualize this, but once I saw it, I could see the power and functionality of this! You can't do this with three-ring, that I can see, and it might actually be awkward with two Circa books duplexed, but this system of yours is really turning out to be quite the tool!

I notice, Ryan, that Levenger sells both Circa and 3-ring... Maybe time for some more prototyping? ;-)

-Jon

Thanks Jon! One of the cool

Thanks Jon! One of the cool things is that, because my 3-ring is in a big sturdy binder, once the rolla insert is flipped around like this, and laying on the left, my writing surface is *extremely* sturdy (since I've got the entire 3-ring section, the entire circa/rolla section, and the front cover of the zip-around binder under what I'm writing on). Additionally, I also had immediate access at that point to the notepad that resides inside the back cover of the 3-ring binder, which was now on the right.

I realized even as I was typing this up earlier that it's hard to visualize. I can try to take some pics tomorrow (later today? yeesh, I need to get to bed) to illustrate what I'm talking about.

OffLead Blog - Dogs and other of life's joys.

Got some pics taken of this

Got some pics taken of this today, hopefully making a more clear demonstration of what the hell I was trying to describe. *G*

Flickr Photos -- browse this set backwards -- 7 photos total (including one of some small notepads, having nothing to do with the binder insert...hehe).

OffLead Blog - Dogs and other of life's joys.

Oooooh.

I get it now. That's completely awesome. If I had a use for such a thing, I'd make one right now. Cool.

--
Steff
[ blog | photos ]

Please help me UNDERSTAND the duplex setup

What do you use it for ?
Why does it "do it" like no other setup ?

If I have a better understanding, I might be able to come up with design ideas.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

You mean besides giving me

You mean besides giving me the justification for playing with the circa stuff when I already have a mostly-perfectly-good 3-ring setup? *G*

The original post in this thread has a link to the first set of pics at flickr of this.

I require a large bulky letter-sized binder for a number of reasons, including but not limited to:

  • I have a LOT of stuff in it, and need to be able to fully zip it up closed, so that nothing falls out, especially important because I am sometimes juggling the binder, groceries, and three very large dogs. I drop things. A lot. *G*
  • Clients often hand me letter- or tabloid-sized printouts, photos and/or CDs, which I need to transport back home for punching. My binder has a pocket on the inside left side that standard letter-sized file folders will fit into. Similarly, sometimes I have to take printouts, photos, etc, back to a client. Same thing, I require the large pocket.
  • 3-ring is quick, easy, more universal. If I'm handed something already punched (it happens) I can slip it right into the appropriate section. It's easier/faster/cheaper to get things like inserts, pockets, dividers, etc.

So, I have my big 3-ring binder. I have client files organized by project, and a couple of personal sections as well, all set up in the 3-ring. But I also have my daily/constant stuff. Basically a giant to-do list, though I'm actually using two different forms -- the PCEO forms Emergent Task Timer and Emergent Task Tracker -- plus random 3x5 cards or note pages when I have some quick thing come to me or a client calls on the phone with a list of things I need to address quickly. If I have the 3-ring open to a project section, so I can look at the particulars for that project while I work, I also need to be able to see/access/use my daily pages. With the duplex insert, I can now open those pages out so that they extend beyond the 3-ring binder. I can see my task list on the right at that point, having essentially 3 working surfaces. In normal use, at my desk, you can see what I'm describing in this picture. This pic shows left and center areas with client project information...most of the time there will be loose pages in here in addition to the pockets...and on the right side is where the task tracking happens. I have basically three active working surfaces here. I *USE* four surfaces, with two being in the middle area. I sometimes have to flip up the middle-portioned 3-ring content to access the middle-portioned circa content.

The cool bit I just discovered was that, if I'm stuck someplace where I can't easily open out to all three surfaces, and still need to access that third area on the right, it can be flipped around so that it's on top of the 3-ring portion, sitting on the left side, and I can write easily on it at that point, even while holding the binder in my lap.

And, looking at the setup this afternoon, I realize that I could add additional cover stock pieces to the circa insert, and give myself multiple "sections", which I could open up to or fold back however necessary.

I still think that this whole setup is probably very confusing and hard to envision to anyone who didn't immediately grasp the idea. *G* Maybe it needs a short video. Haha!

OffLead Blog - Dogs and other of life's joys.

Not so.

Your photos make everything perfectly obvious, I think. I had no idea what your setup looked like until I saw the photos, and then everything made sense...

--
Steff
[ blog | photos ]

Hmmm...

OK, I think I am starting to understand.

Which part has you calendar ? If it is in the Circa, it would need to be one month per page and then only right hand pages, yes ?

Well, rather than obsessing over what goes where, I think I will just tinker with how to create such a physical setup and leave the rest to whoever uses it.

I think I can make a 3 section setup work and maybe even a 4 section.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

Yeah, every setup is

Yeah, every setup is definitely individual. I don't have a real calendar in my binder! Don't use it, so I stopped trying to keep it around all the time. I do use David Seah's Compact Calendar, but mostly just to make note of big events, and so that I have a way to check the date when a client says something is due "two weeks from Friday". But mostly I just can't plan things out that far in advance other than in really big vague terms. I keep the ETP forms at hand dated out about a week, sometimes two. These basically serve as my one-day-per-page calendar forms. If I need to schedule something out in advance, work-related, I will create that day's page and stick it into the stack at the back. Anything that is task-oriented, or work-related, goes into the ETP forms like that. Things like "going to Albuquerque 8/23-8/26" gets noted on the Compact Calendar. The CC I guess is mostly used to visually block off times I'm unavailable.

I use Outlook for scheduling meetings, classes, appointments, and such. Since I'm AT the computer most of the time, it serves well because it will popup reminders for me, so I'm less likely to forget to head out for that meeting across town. My entire binder is primarily serving as a method for keeping track of all the stuff clients hand off to me, keeping them in one place, and paper task tracking. While I'm a heavy multi-tasker on the computer, task tracking electronically wasn't working for me. Partly because I'm often given tasks when not at the computer, and partly because some tasks have to be completed while I'm also not at the computer. Even when I AM at the computer, I'll have Fireworks, Photoshop, Dreamweaver and TextPad open with active documents, sometimes with Filezilla running as well. Then there's IE, and Firefox, with a bunch of tabs open in Firefox. A couple of Windows Explorer windows. KeePass (password tracking database). Outlook, of course. I keep Gaim running all the time, and often have Accounting running. After years of trying out various types of computerized task tracking, I finally came to the realization that I just wasn't USING it. I loved playing with them, choosing one, getting to know it, and all that. But for daily use, it just wasn't happening. Paper, however, I can jot a note onto quickly whenever it comes to my mind, without switching applications. I don't get derailed from my actual work the way I did when trying to track tasks on the computer. I do flag items as they come to me in email, but I use this mostly to recap at the end of the day, just to make sure I haven't missed anything, and that I've gotten any items for later in the week noted in the planner. For keeping track of how many hours I've worked on something, I use paper.

But just as electronic task tracking doesn't work for me, paper calendaring doesn't work for me. Not sure why my brain can't seem to do it, but it won't. So no more real calendars in my binder. :-)

And yes, while I need, use, and even like my 3-ring, the addition of the circa insert gives me a LOT more flexibility, and I'm already thinking of the best ways to expand it out for more use, by adding to the circa section. Something to distract me from my actual work...haha.

OffLead Blog - Dogs and other of life's joys.

Me too...

But just as electronic task tracking doesn't work for me, paper calendaring doesn't work for me. Not sure why my brain can't seem to do it, but it won't. So no more real calendars in my binder. :-)

I'm with you on this. Can't do tasks electronically, but for me, paper calendars don't help me keep on top of my schedule. Horses for courses, they say (although I don't know who "they" are...). ;-)

-Jon

Amazing setup!

Your setup is a definitely an inspiration. Your pictures are truly appreciated because only after seeing them was it possible to see how truly unique and amazing your setup is.

Thank You for sharing :)

Great setup

This is an amazing setup. Very inspiring.
I have been trying to come up with something that could keep track of my clients/projects but an idea like this never occured to me.

Unfortunately we do not have the Circa system here in Scandinavia so I have to find another solution.
Could just be multiple "snap-close rings"... I have to think of a way to implement this.

BTW - I use the same PCEO forms. David Seah has some great forms I use as supplement to those found on this site.

/Mich

Belgium probably isnt that

Belgium probably isnt that far away from you.
atoma.be make disc bound systems and if they don't have a distributer in your country you can email them and they deliver. Very helpful folks.

Atoma follow up

Just wanted to let you know that I received a nice mail from Atoma.be today.

They stated price, shipping, VAT and payment terms (payment in advance).

They also attached a list of discs for purchasing. The tone was really nice and I would love to throw some money after them. The price(s) may even out considering how much 'an official' planner costs having in mind that 'one' might mod that anyway. (Just bought a house, though, so it may have to wait a bit. ;-) )

I love the creative possibilities I have seen with this system.

Thanks for the link(s) and all the help.

Br

/Mich

Atoma discs

How many different disc sizes do they offer ?
It has been my observation that the two European disc binders (Atoma and ADOC) do not offer as many different sizes as Levenger and Rollabind offer.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

Atoma disc sizes

They have 8mm, 12mm, 16mm, 20mm, 24mm and 28mm.

They come in a variety of colours and materials spread over the different sizes.

E.g. for the 16 mm:
Types: Opaque, transparent, transparent urban (??), bio and aluminium.
Colour: White, blue, bordaux, dark grey, black, red, green and grey.

If interested I could probably post their list somewhere. Otherwise you may contact me using PM and then I can mail it to you.

In your (all readers') experience, which size(s) are you using the most? I know it depends what one wants to do but bare with me.

I am interested in making something like the tri-fold planner mentioned somewhere else on these pages. I have been thinking about table-standing photo calendars too. And of course FiloFax mock-ups.

/Mich

Snap close rings seem to be your best bet

From what I saw on the website Atoma doesn't have a punch which makes it impossible to D.I.Y/customize any refill pages for their notebooks.

Atoma does make a punch

Myndology sells them here in the US. Maybe Atoma just does not list it on their site. Try contacting them.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

No punch

Yeah - I saw the same thing. Made me wonder so I wrote them. Haven't heard anything yet.

Thought about it and found it to be a 'good' business model. Buy a super-punch, a truck-load of discs and a forrest of nice paper, punch it and sell it at a 'nice' price hoping nobody notices you can DIY...
Sorry for being a little grouchy here. Just got a little disaapointed that they did not offer a punch and loose discs. :-/

Still hoping they will answer "Sorry they are not on the web-page. Order away and we will get them for you!". :-)

/Mich

Google is your friend !!

The Search

The 2nd and 3rd results: (1st was back here @ DIY-Planner)

http://www.manufactum.com/Produkt/0/1415137/ATOMAPunch.html?...
http://www.atoma.be/en/puncher.php

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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

Cool!

Wonder why I did not find that. Thanks!

(Heavy price tag...)

Myndology...

charges US$ 145
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson)

I LOVE this idea!

Yeah. I'm trying that. I'm officially inspired.