Forum Topic: Working definition for Planning and Productivity??

Planning and Productivity is the art of telling yourself what to do, when to do it and --to some degree-- how to do it, in shorthand. Furthermore the readiness, willingness, and ability to follow those directions is as important as the ability to give them. (Duh.)

Note to self: refer to organizer early and often.

Second note to self: the fact that something is not captured in the organizer does not mean it does not need to be done. (Double duh.)

I christened my new Circa compact system today so I'm feeling a little philosophical. I picked up a zipper folio for it so that should motivate me to make it work.

~Cath

Syndicate content

Comment viewing options

Select your preferred way to display the comments and click "Save settings" to activate your changes.

Understanding

I have found that for me the most vital thing about working, planning and being productive is completely understanding what is being asked of me. I know this sounds obvious but I have noticed that many people automatically jump to conclusions about what they think is required of them and after spending time thinking about their work they realize that they didn't fully understand their job or task in the first place.

This is a big deal when you are part of a larger team and where your work is part of the foundation of a larger project. This is also something I think which all people must teach themselves and is never directly part of an education program.

As for using organizers, I am a little questionable. I tried writing all my tasks down on planners and organizers and it was only after doing this that I realized that this really wasn't the way I planned things. Truly, keeping it mostly in my head and occasionally writing down things far off on a post-it note was all I really needed to keep track of things. To each his own I guess.

Glad to see more posting on DIY now. I have missed it over the past few months. Keep it up!

Excellent point

You are so right Brian. Just a few weeks ago I was asked to write something which I had immediately "tied into" only to find that wasn't at all what was wanted. I thought I had sufficient information but ended up re-writing it several times. I actually had some incorrect info which was most of the problem. You make such a good point.

Interesting thoughts

Congratulations on your new planner Cath. That is always exciting. Can you tell yet if it's what you were hoping for? I am assuming the answer is positive since you seem happy with it.

It seems to me I read about an 80/20 rule which says that 80 percent of our time should be spent in planning and, if done well, 20 percent of our time will be enough to get the actual work (Productivity) done. I'm not sure it always turns out that way but I think when you spend time properly planning for a project it really pays dividends.

A simple example of this is when i plan my route before going to town for errands, I save a massive amount of time that I wouldn't have if i just arrived in town and criss crossed my way until I finished.

Real Life Example

"It seems to me I read about an 80/20 rule which says that 80 percent of our time should be spent in planning and, if done well, 20 percent of our time will be enough to get the actual work (Productivity) done. I'm not sure it always turns out that way but I think when you spend time properly planning for a project it really pays dividends."

Last week I was assigned a "throwaway" task, a quickie to get out of the way so I could move on to "real" work. Instead, I put some thought into it and decided that there was a high probability of follow-up tasks based on this one. I designed the requirements accordingly and the programmer finished up today. Almost immediately after delivering the output, we got hit with several follow-ups and were able to turn them around in less than an hour, thanks to the up-front planning. The customer could've gotten their answer a day or so earlier if we had rushed through it, but each follow-up would have taken almost as long to do. I'm feeling pretty good about the work we did on this one.

Good Job !!

Nice work Rocket. Hopefully your boss appreciates your thoughtful work. Looks like the 80/20 really does pay dividends !