Flexiblefine's Planner

Here's a quick tour around my planner:

  • Binder: I use a plain 3-ring "classic" size binder (5.5 x 8.5 inch) that I bought at my local office supply store for just a few dollars. The plain binder is lighter than the leather binder I used to use, and it lies flat very easily.
  • Projects Tab: I use Project Outline pages for many of my projects, and 4-block unlabeled pages for smaller projects. Basically, if a project needs any kind of breakdown or planning, I use the outline form. If it just needs an outcome description, I use the 4-part form.
  • Week Tab: This is where the little images on the bottom come in. I print the one page Weekly Planning page on one end of a letter-size page, as shown on the lower left. I fold this page almost in half, leaving the holes clear. Used this way, I can keep my weekly plan visible (as shown in the top image) while using the whole binder. At the end of the week, the Weekly Planning page folds around my Notes pages for the week, keeping the week together in my binder and in my archive. The folded page sticks out like a tab -- you can make out a scribbled date on the right side of the top image. I use the Notes pages for the usual stuff -- capture, collection, and logging.
  • Calendar Tab: Undated Calendar pages, filled in by hand at the beginning of the year.
  • Shop Tab: Shopping pages, to keep a running list. If I go to the store, I have a list handy. If someone else asks "what do you need from the store?" I have a list handy.
  • In the Back: A couple of sheet protectors, a holder for business cards, a zipper pouch -- the "Plastic Insert Value Pack" from FranklinCovey.
  • Not Shown: An index card held to the front of the planner with a binder clip. It's a way to keep a reminder handy even when the binder is closed. End-of-day or start-of-day errands often go here.
  • Not Shown: More index cards, either in a leather jotter or the new FranklinCovey "task list wallet" thing available at Office Depot. In either case, used for notes when the binder isn't handy.
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Great idea

Week Tab: This is where the little images on the bottom come in. I print the one page Weekly Planning page on one end of a letter-size page, as shown on the lower left. I fold this page almost in half, leaving the holes clear. Used this way, I can keep my weekly plan visible (as shown in the top image) while using the whole binder. At the end of the week, the Weekly Planning page folds around my Notes pages for the week, keeping the week together in my binder and in my archive. The folded page sticks out like a tab -- you can make out a scribbled date on the right side of the top image. I use the Notes pages for the usual stuff -- capture, collection, and logging.

This is a great idea. Thanks for sharing.

Posted about it early on...

I posted about it in the forum early on, but I've finally gotten around to describing how it works. I've changed what I'm folding over (it used to be my next-action lists), but having the "third page" hanging out of my planner can be pretty handy.

--
flexiblefine
Do you procrastinate?
http://groups.yahoo.com/group/TheNowHabit/

excellent idea

i'm building my first DIY planner and taking your "week tab" suggestion. i may do something similar in my projects tab since i tend to have a lot of little projects that may pop back up. it would be nice to have all the notes and stuff wrapped up together. thanks a bunch!

Damn.

Time to dig out the index cards and binder clips -- the Post-Its I've been using as reminders keep falling off the front of my book. Thanks for the idea!

How Can I Do This Today?

How can I print the Weekly Planning page on the left side only and the Notes page next to it? Also, where in DIY templates are Notes and Weekly Planning templates? I know Project Outline templates, but what is meant by four-block unlabeled pages?

folding or cutting

Not knowing what software you have, nor your skill set, I would suggest that the simplest way to print out the pages in the order you want is to cut down the pages to the size you need (5.5x8.5), and print onto those. Most office supply stores will be glad to cut letter-size paper for you. As to where to find the templates, up at the top of every page is the "templates" link. From there, you will want the "Official D*I*Y Planner Kits". From there, you want the "D*I*Y Planner 3.0 (Classic/A5 Edition). Download that, and open it in your pdf viewer. You should find all the templates you are asking about.

Alternately, there is the newer Dynamic templates, but I don't know if it has the four-block unlabeled pages template (which is a page broken into four-unlabeled blocks)

If I haven't answered your questions, keep asking. ;-)

-Jon

Repeat: How Can I Do This?

In the photo at the top of this string, there is a template called "Weekly Planning" printed on one half of an 8-1/2x11 sheet of paper and then punched at the narrow end for classic binders. In the second photo at the bottom, on the other half of the sheet is printed a template, "Notes." First, where are the templates called "Weekly Planning" and "Notes?" They are not in the standard set of templates. Second, how does one print them sequentially like that to get a fold-out classic size paper? In short, how does one get the product shown at the top of this thread?

Start with D*I*Y Planner 3.0 (Classic/A5 Edition)

Over here

The one-page week template is on pages 25 and 26 of the Calendar bundle.
The notes page is on pages 2 and 3 of the Notes bundle.

To arrange the separate templates the way YOU want them involves a process that printers and bookbinders call IMPOSITION. Imposition is the process of arranging pages on multi-page sized sheets for printing so that the large sheets can be folded, and possibly cut, and have the pages in the correct order.

I found some shareware applications:

These two utilities will let you combine and split and rearrange pages of a PDF document.

Or if you are a bit more technical, you can try these directions:
Multivalent and 4-up Printing for Hipster
You will need only 2-up instead of 4-up.

The only other alternative I know of is to have an application that will let you edit PDF files.
Adobe Acrobat is one -- not Acrobat Reader, just Acrobat. Very expensive.
There is a freeware application called Inkscape -- I found out it can edit PDF -- see here
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson) ***

physical imposition...

... Or, put differently... folding.

If you find ygor's suggestions on how to do imposition confusing or complex, then set your printer up to print onto 5.5x8.5 paper, and fold the pages before you print, and run them through the printer folded.

To go back to imposition. There is another Mac app called "Create Booklet PDF Service:
Create Booklet PDF Service on Macupdate.com

This is especially useful if you are on Snow Leopard, because the PDFLab and CocoaBooklet apps no longer work with Sow Leopard on the Mac. :-(

-Jon

Never though to try it that way

set your printer up to print onto 5.5x8.5 paper, and fold the pages before you print, and run them through the printer folded.

Brilliant !
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson) ***

I tried "Create Booklet PDF Service"

and it works very well. It does appear to resize the page a bit - I will have to investigate more.
But here's one additional trick: If you want to use it with a PDF file, open the PDF with Preview instead of Acrobat Reader. It will not work from Acrobat Reader because it blocks the "Save as PDF" functionality.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson) ***

reduced printing...

and it works very well. It does appear to resize the page a bit

What happens is that when you print from Preview, it reduces the pages to fit. What I do is click on the "Scale" radio button, and type in 100%. That works every time--just gotta remember to do that.

-Jon

Margins ! It's the margins !

The booklet service is printing INSIDE the margins defined for the page, so I defined a junior sized page with zero margins and get an output identical to the Multivalent output !

Thanks, Jon, for the offline exchange of ideas and info.
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"I think the surest sign that there is intelligent life out there in the universe is that none of it has tried to contact us." (Calvin and Hobbes/Bill Waterson) ***