Time Management

One Page Per Day w/Notes

This is my letter sized one page per day template. I don't have so many appointments that I need a whole page for them, nor do I have so many notes that I need a whole page for them (generally).

Usage advice: 

Print page 1 on the front of a letter sized sheet and page 2 on the back. Page 3 appeared when I converted it to a pdf from MS Word and has nothing on it.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
adobe pdf
Language: 
english

Two day per page planner

Two day per page Classic size planner.

Usage advice: 

Seven days on three pages. Use Word to edit the dates for more weeks.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
MS Word
Language: 
English

College Map & Schedule

This is just a fairly quick form I put together to keep track of my college information, including a campus map, course schedule, and professors' contact information on one sheet. ODG and PDF files.

Thumbnail: 
prev.JPG
Usage advice: 

This is my first template, but I'm almost positive I got all of the bugs out of it. I couldn't find anything similar, so I made my own. There must be other students here that this could be useful to.

PDF: The first page is a map of my campus, so it isn't going to be of much use unless you attend Oklahoma State. Page 2, however, isn't campus specific. I've posted the pdf so those of you who don't have OOo can still use the course information sheet.

ODG: Obviously, you can and should replace the map of my campus with a map of yours. In fact, edit and chop to your hearts content. As long as there's no profit being made, I don't particularly care. If you change this into something new and interesting, I would like to see it though!

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
PDF reader, OpenOffice
Language: 
English

A Digital Diatribe

iPod TouchThere's a corner of hell reserved for time management gadgets, and I've visited it often these past few months. Conceptually, the ability to manage appointments and to-do lists is so simplistic that 40 years of programming should have made this a no-brainer by now.

The scenario: I want the ability to keep my calendars and tasks in sync between my home, work and mobile gadget. Adding an item to one should propagate it to the others. I should be able to add simple notes, get access to info almost anywhere, and take advantage of the domain to copy and paste data from multiple digital sources. Now, don't get me wrong: I love me my paper planner, but there's only so much you can stuff in it at a time.

Weekly Menu Planner Forms

Working to get my grocery shopping under control to keep the budget down, we are switching over to doing menu planning, weekly at first.

I whipped up this this weekend to help me out, and to make it look like the rest of my planner.

Included are .pdf for Classic and for Letter size as well as the source OpenOffice file.

Usage advice: 

Print two sided. The Classic size is on letter size, 2-up.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
PDF Viewer, OpenOffice to edit
Language: 
English

Review: Zen to done; or GTD, the easy way

I will admit that I am possibly the last person in the world to read this e-book. It has been out for some time and got quite some attention on the web, as I found out this week. But still, for those last few who have been in the same cave as I was in until recently, here is a review of the best e-book I have read in a while: Zen to done.

The book was written by Leo Babuta, the same person who writes the Zen Habits blog. The book is intended as an alternative for Getting things done from David Allen, and indeed also takes many ideas from this and other systems. I have also read that book, but found it a bit overwhelming to implement although it has some great concepts in it. Zen to done seems to understand my problems with GTD and give helpful ideas on how to fix them.

Ahhh, the dreaded inbox…..

My biggest problem in staying and being organized is the multitude of information that is thrown at me throughout the day. Emails (work & home), voice mails (work & home), meetings, chats with the boss, employees with favors, notes to remember the milk on the way home, etc, etc, etc.

How am I supposed to handle all of this information coming at me? What is the simple solution so that I am always prepared to “file” the note wherever the note needs to go or process the action at the correct day and time?

Well, I guess I'd say that this is what is in my INBOX. Not just the inbox in your email application, but LIFE’S INBOX. Some people have an actual tray on their desk where they write a note on an index card and throw it in the box to be processed at some designated time. Others have a section in their planner called the inbox where all notes are taken and then sorted later (see a great article on inboxes by our very own Doug Johnston). Another inbox idea I've used is that neat little accordion folder at the back of Moleskines.

For me, my inbox is all over the place – which is problem #1. The refrigerator, the kitchen counter by the back door, my wallet, my purse, the tray on my desk and a notepad I scribble on at work.

A simple solution to all of this influx of “things to do”? Well, I refer you back to our fearless leader: “The trick is in dancing the capture and empty two-step.” – Doug Johnston

Once you capture the information, however you decide to do that, you need to then empty that information into your planning system. Maybe you decide the last 15 minutes of the workday you will spend going through your inbox and calendar and plan out the evening and the next work day. This is Problem #2 for me. I might capture the info, but I forget where I put it, so how am I supposed to empty it?

So, the reason for this post? I need input. How do you all handle all the information in your life? Do you use an inbox? What is it like? Do you have one at home and one at work? Do you carry a hipster to gather info? What do you carry while walking around the office or running errands? When do you empty your inbox?

Share your inbox set up with us. Let’s keep trying to make it SIMPLE!

Smiles,
nay nay

2009 Calendar on multiple sheets [ january- december]

Made with the Franklin-Covey planner in mind, not sure if it will work with other systems but it's worth a shot. Please email any suggestions. Thanks.

Thumbnail: 
Blank Calendar.jpg
Usage advice: 

Print, fold in half, hole punch, and enjoy.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Adobe
Language: 
English

2008 Calendar on multiple sheets [ july - december]

Made with the Frankly-Covey planner in mind, not sure if it will work on others, but its worth a shot. Feel free to email any suggestions. Thanks.

Thumbnail: 
Blank Calendar.jpg
Usage advice: 

Print, fold in half, hole punch, and enjoy.

Paper size: 
Letter
License: 
Public Domain
Applications required: 
Adobe
Language: 
English