Time Management

Apr - June 2010 Daily Calendar Pages - Letter size

Daily calendar pages for April, May and June 2010 with columns for "Priority To Do" and "Want to Do," as well as an "Appointments" column with times (my day starts at 4:45am so the first time row is 4am). There is a small area to write in Breakfast, Lunch and Dinner, and a "Notes for Today" area to put things like "Hubby out of town" or "Jane's Birthday."

I’ve added some more spiritually-oriented quotes as they have personal meaning for me. But if you find that the quotes are inappropriate or don’t fit your personal belief system, then definitely download the original .odg files and put quotes in that you find more appropriate or personally meaningful.

Thumbnail: 
daily_letter_Apr2010.jpg
Usage advice: 

I'm sorry for the wonky margins. OpenOffice Draw (and the consequent pdf that I make from it) is pushing the entire page to the right by one-quarter inch, and I cannot figure out why. So I'm just manually adjusting for it.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Either Adobe Reader or OpenOffice Draw. I've uploaded both files.
Language: 
English

The Middle Way Method: Wrap Up

The 500 Hats of Bartholomew Cubbins by: Dr. SeussThis is the final entry in the Middle Way Planning series. Last November, I introduced this planning system to you. Then I showed you how you could create your own paper-based companion planner. Last month, I showed you how to use the two together. This month I wanted to address any questions you had on the system or its components.

When I put the call out for input, I was hoping to have a list of 10 to 25 good questions. I envisioned readers would come back with holes that I had not foreseen. Instead most readers discussed the use of Mission Statements and Vision Statements. There was also one question about Roles and their use in planning. Therefore, this article will have three sections. I will discuss Roles, Mission Statements, and Vision Statements as they relate to the Middle Way Method.

I want to start this article off by asking you a question. Imagine you have a jar. In front of the jar you have several bowls filled each with rocks, pebbles, sand and water. You are asked to fill the jar completely with all the items. What would you do?

Wavy weeks

Month- or year-at-a-glance with days of the week following a sinusoidal curve. March-December 2010 on 12" square scrapbook-sized paper.
Created these pages to track baby milestones for a scrapbook but thought others might be interested in the "wavy weeks" (inspired by W. Bradford Paley's 2007 planner: http://wbpaley.com/brad/index.htm).

Thumbnail: 
Wavy weeks.png
Usage advice: 

You can generate your own "wavy weeks" string using the linked Google spreadsheet (just change the dates in the first worksheet). Or make your own spreadsheet with dates in the first column and fill the second column with this formula: =CONCATENATE(REPT(" ",(3-ABS(WEEKDAY(A1)-4))*2),(DAY(A1)))

Paper size: 
Other
License: 
Public Domain
Applications required: 
any PDF reader
Language: 
English

March 2010 Daily Calendar Pages - Letter size

Daily calendar pages for March 2010 with columns for "Priority To Do" and "Want to Do," as well as an "Appointments" column with times (my day starts at 4:45am so the first time row is 4am). There is a small area to write in Breakfast, Lunch and Dinner. I've added a "Notes for Today" area to put things like "Hubby out of town" or "Jane's Birthday."

Thumbnail: 
daily_letter_Mar2010.jpg
Usage advice: 

I'm sorry for the wonky margins. OpenOffice Draw (and the consequent pdf that I make from it) is pushing the entire page to the right by one-quarter inch, and I cannot figure out why. So I'm just manually adjusting for it.

The .pdf file was larger than 2mb, so I included a link to it.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
OpenOffice Draw for the uploaded odg file. Adobe Reader for the linked pdf file.
Language: 
English

Meetings Page with Larger Notes Section

A tweak to my first meeting page template. This one doesn't have the 'prep' area, so it leaves more room for notes for those really long meetings! Feel free to use either of them.

Thumbnail: 
meetings_no_agenda.jpg
Usage advice: 

Components & Usage...

Header
Room to write description of the meeting, i usally write the date as well. Can be used for team meetings or meetings with individuals. Also a box with processed - after a meeting i transfer notes and actions to my diary and planner system and then file this sheet.

Notes
A fairly big notes section for joting down stuff that comes up at the meeting or just doodling if it's a really boring meeting!

Action Section
A place to write all the actions that have come out of the meeting.

There are two identical pages in the pdf so you can print double sided.

Paper size: 
A4
License: 
Creative Commons
Applications required: 
adobe reader, preview, etc
Language: 
English

Feb 2010 Daily Calendar Pages - Letter size

Daily calendar pages for Feb 2010 with columns for "Priority To Do" and "Want to Do," as well as an "Appointments" column with times (my day starts at 4:45am so the first time row is 4am). There is a small area to write in Breakfast, Lunch and Dinner. I'll upload March after I have used this template for awhile and see if I need to do some tweaking.

Thumbnail: 
daily_letter_Feb2010.jpg
Usage advice: 

I'm sorry for the wonky margins. OpenOffice Draw (and the consequent pdf that I make from it) is pushing the entire page to the right by one-quarter inch, and I cannot figure out why. So I'm just manually adjusting for it.

I included both the .odg and a .pdf version.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Either Adobe Reader or OpenOffice Draw. I've uploaded both files.
Language: 
English

General Project Timeline Planner

While working on multiple projects for multiple clients, I needed a generic project timeline planning sheet. And I needed everything to be customizable to the time frame, the number of tasks, and include details about expenses pertaining to the project.

This Excel spreadsheet was the result. Hope it helps you get organized.

Thumbnail: 
thumbnail.png
Usage advice: 

I print this out and 3-hole punch it to put in a binder of project details then hand write the info I need. But since it's in an Excel spreadsheet, you could easily type in your information and print out the whole schmear.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
MS Excel
Language: 
English

2010 Work Week Planner

The largest part of my new system - the work week planner. Includes Weekly planning for Monday to Friday, Notes sections and small section for major events of the weekend.

Thumbnail: 
2010 Weekly Planner.jpg
Usage advice: 

This is the planner i use for work and as i work only monday to friday i decided to make it a monday to friday diary, so i didn't waste space on weekend days i didn't write in.

Starts on the 25th January cause i created it just this week.

Basically it's a five day work week to a two page spread. Mon-Wed on one page and Thur, Fri, Notes and weekend on a second page.

Each day is divided into general notes at the top, morning (anything that happens before 8am). Time slots from 8am till 7pm; then evening (anything that happens after 7pm)

Also included is a notes section and a weekend section - sometimes stuff happens on the weekend that i need to be aware of in my work diary so i put it here.

I print it out on A4 double sided so that you see one week at a time and bind it together with the other pages in my system. You could also punch it and keep it loose leaf in a folder. Friends of mine print one week out a time or a month at a time.

I'm working on a few other designs at the moment including a 7 day work week and a landscape one page version of this page.

Paper size: 
A4
License: 
Creative Commons
Applications required: 
adobe reader, preview, etc
Language: 
english

2010 Yearly Planner

Another component of my new system is the yearly planner. For basic yearly overview planning. 3 months to an A4 page, 6 months to a 2* A4 spread. Loosely based on the yearly planning in the moleskine diaries.

Thumbnail: 
2010 yearly planner.jpg
Usage advice: 

Pretty basic. I print it out double sided so that there are two A4 spreads of 6 months each. You can also use it for 3 monthly planning by printing each page out separately.

Paper size: 
A4
License: 
Creative Commons
Applications required: 
adobe reader, preview, etc
Language: 
English