GTD

GTD Workflow in OmniGraffle

This past September, I attended the Mastering Workflow for Business Leaders seminar in Houston. Afterwards, I felt motivated to make my own GTD workflow diagram to keep as a reference in my office. It's based on an existing diagram I found here on http://www.diyplanner.com.

I posted the resulting file on my blog, slightly insightful, and now I'd like to share it with you fine folks.

I've included both a PDF for printing and the original OmniGraffle source file in case you'd like to edit it.

Enjoy!

Thumbnail: 
GTD - Workflow - Thumbnail.png
Usage advice: 

Print and refer to the GTD workflow diagram often. It's a great motivational tool for me and serves of a reminder of the overall GTD process flow.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Adobe Acrobat PDF Reader, Preview (OS X), OmniGraffle
Language: 
English

Project Plans Template

Very Simple Project Planning Template

Front Side is blank and has indexing information boxes. Backside is lined for more detailed notes, list and whatnot.

Thumbnail: 
Project Plans.jpg
Usage advice: 

Use it to draw outlines, mind maps, develop project ideas, define actionable items and get a project from your mind to paper as quickly as possible.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Adobe Acrobat Reader
Language: 
English

Very practical GTD template

This is template looking like original David Allen notebook

- pages for notes
- pages for projects
- pages for calender

Thumbnail: 
GTDA5.jpg
Usage advice: 

A have printed enough copies from all pages and I use it for my satisfaction :)

Paper size: 
A5
License: 
Creative Commons
Applications required: 
Adobe acrobat
Language: 
English

Running Project Inventory

It's a running project inventory with a place on the right for status updates and a check box on the left for completion.

Thumbnail: 
Project Inventory for Thumb.jpg
Usage advice: 

It's a running project inventory based off the work of others on the DIY site. I haven't decided what the "Key" might be for the status fields, but I figured it'd be easier to work off of a running inventory for a while before re-consolidating on a new list. You could use letters or symbols to indicate that the project has stalled, is awaiting approval, etc... It's in classic size, 2-up format in PDF, staggered for front/back printing. Play with it when you print it. Anytime I print 2-up PDFs front/back, I screw it up once... well, twice probably... Also, if you're going to edit in Inkscape or something, it's in Papyrus font.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
Adobe Reader, Inkscape, etc... (anything that opens adobe PDFs)
Language: 
English

2010 Weekly Team Task Planner - 2 Slot

A way to track weekly tasks for people who manage a team.

Thumbnail: 
Weekly Team Task Planner - 2 Up.png
Usage advice: 

Don't remember where I got the template for this. Was either on this site, or David Seah's Personal CEO (http://www.davidseah.com).

Modified it to my liking, then I lost the hard drive I put them on. Recently found the printed copies, and did them from scratch in OpenOffice Draw. Once I got started, it was easy.

The first one is for 2010. You can circle the month, and write in the topic in the blank by the year. I manage a team and needed to track follow-ups for communication to my boss. You can put the person you're assigning the task to in the "[WHO]" spot, and when they were assigned the task/item, and what they're waiting for.

I also created a "6 Slot" version where I can track my team's items.

Hope you like it - feel free to use to your liking. (Also, please let me know if I didn't credit the people who should be).

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Adobe Acrobat
Language: 
English

2010 Weekly Team Task Planner - 6 Slot

A way to track weekly tasks for people who manage a team.

Thumbnail: 
Weekly Team Task Planner - 6 Up.png
Usage advice: 

Don't remember where I got the template for this. Was either on this site, or David Seah's Personal CEO (http://www.davidseah.com).

Modified it to my liking, then I lost the hard drive I put them on. Recently found the printed copies, and did them from scratch in OpenOffice Draw. Once I got started, it was easy.

The first one is for 2010. You can circle the month, and write in the topic in the blank by the year. I manage a team and needed to track follow-ups for who I manage. You can put the person you're assigning the task to in the "[WHO]" spot, and when they were assigned the task/item, and what they're waiting for.

I also created a "2 Slot" version where I can track my own (and my boss') items.

Hope you like it - feel free to use to your liking. (Also, please let me know if I didn't credit the people who should be).

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
Adobe Acrobat
Language: 
English

Dynamic Templates v2.05: The Next Generation

The D*I*Y Planner Dynamic Template application has now hit version 2.0, ready to produce any size and shape of yearly, monthly, weekly, and daily calendars for your printing pleasure. All designs are based upon the Classic versions of the D*I*Y Planner, along with input from Doug, and so will integrate completely into your DiyP setup. (The daily design was created by Doug, but was never implemented as a static template owing to the insane amount of repetitive work required.)

Simply select your paper size, choose the calendar type, and tweak the settings to come up with your own printable set of calendars that perfectly fit your planner and your lifestyle.

The Mac version was built in Mac OS 10.4.11, using Qt 4.5.2
Here's a shot of the Mac version as it starts up:

Month calendar

A simple month calendar template inspired by filofax 'month on two pages'. Can be customized for any paper size while prepared for A5 format.

Automatically places weekdays in their place, highlights weekends, may be prepared for any month in one step.

Thumbnail: 
month_calendar.png
Usage advice: 

To get a template for a certain month, just enter any date of a needed month in B1 cell in 'a5' and 'small' sheets or in U1 on 'a5_2up' sheet. ('Small' sheet is just for the month to be copypasted into any other odg/ods template)

The template will produce big requested month calendar with previous and next months in small boxes, with weekends and current date highlited.

Highlights are easily customized via styles (cal_* set of styles). Language can be set via locale setting and cell format.

Comments and suggestions are welcome. Enjoy your month!

Paper size: 
Multiple Sizes
License: 
Creative Commons
Applications required: 
OpenOffice
Language: 
multiple

Filofax Telephone Message Pad

A simple Filofax compatible Telephone Message page. Sized for A4 (too big!) but printed on A4 paper in booklet print it will give you A5 size pages. Or resize to any other size you wish.

Thumbnail: 
telephonemessage.jpg
Usage advice: 

Print in booklet mode and double sided for A5, or scale the page down for other sizes. I keep a couple of these in the front of my Filofax for unexpected calls.

Paper size: 
Multiple Sizes
License: 
Creative Commons
Applications required: 
MS Word, PDF
Language: 
English