GTD

Pocket ToDo/Notes page

A simple Pocket size Filofax To Do / Notes page, printed on A4 you can get four pocket size pages, print single sided, and you then have a To-Do list and the reverse for notes.

Usage advice: 

Print, Trim, Punch... and recycle the trimmed paper.

Paper size: 
Multiple Sizes
License: 
Creative Commons
Applications required: 
MS Word or any PDF reader
Language: 
NA

Procrastination List, Classic and Hipster sized

Everyone has their favorite addition to the GTD system. Mine is the Procrastination List, a place to park things I am resisting, without having to grow numb to the entire pile through unnecessary guilt (did I: do the Weekly Review/ask the correct questions/ask "why" enough/blah, blah, etc). This allows me to empty my mind of everything in it without being hindered by items I simply cannot decide on right now.

The inspiration for this came from discussions in GTD forums about moving email you are resisting to a "pending" folder, rather than leaving it in the "Inbox", thus leading you to resist the whole thing. This led me to get a physical "pending" box (a see through crate) for my apartment (in addition to the "Inbox"), and eventually to this template.
All three ("pending" email, crate, and template) work very well, for me at least.

Thumbnail: 
Procrastination.png
Usage advice: 

By the GTD definition, anything you don't decide to move on, is a SomedayMaybe. The problem with that is that the S/M is not a daily review list, while the Procrastination List must be reviewed more often than weekly, of necessity, or it will automatically become a S/M, or worse, a "never".
Also, items in S/M are things you feel comfortable not doing anything about yet, while the Procrastination List reminds of things you want to move on, while not letting them get in your way right now.

I have created it in two sizes, classic and hipster (I use both). The file formatting of the classic size below is freely based on the work of hofsanoj's Next Step List-Advanced (great template by the way).
The main two columns are "What is it" and "Why" (as in "why am I procrastinating on this", a reminder of the reasons really helps getting things moving). This template size includes a few contexts just in case my mind unfreezes and I actually make some decisions (calls, errands, at computer, WaitingFor, quadrant 1, quadrant 2, and Someday/Maybe), as well as a Date column to track how old the item is.

The hipster size below is pretty simple for lack of space, just two columns, What, and Why.
For some reason, while I am allowed to upload multiple templates, I am only allowed to upload just one preview image, so I have only added the Classic one.

I hope it is helpful to someone.

EDIT March 2014: I created this when I was still using an inkjet printer. Since I mostly use the classic size, I did not notice that the hipster template doesn't work too well with my laser printer, so I may have to resubmit it (it was created with the intent to insert 3x5 cards on the feed slot, but on my laser I have to use the paper tray instead, or they will not print right, so I am forced to use letter size page templates to align 3x5 cards correctly on my Brother laser printer).

Paper size: 
Multiple Sizes
License: 
Creative Commons
Applications required: 
Microsoft Word
Language: 
English, any (editable)

Hipster NA list on one card, by context

hofsanoj's "Next Step List-Advanced" inspired me to make several versions of my own, based on it. The most useful one is probably this GTD NA by context Hipster one, since I actually use it. It is a Word Doc file, so you can fiddle with the margins and add or take away contexts to your hearts content.

Does anyone know how to create a 4up version of this in MsWord? This 1up version is tricky to print just right on my printer because of the margins.

Thumbnail: 
NA.png
Usage advice: 

This is a next action list on a single card. I like it because all my actions are on a single card, and yet GTD context selection is possible. I put 'Date' on the left side, but I find I don't really use it, because of the limited space, hence I did not make it a separate column, as I originally planned.

The included contexts (abreviated of course) are Calls, Work(could be WF), Errands/Out, Computer/internet, Home, SM, and quadrant 2 (a la Covey). You can edit it to suit yourself.

This template is in monochrome (no shades of gray, just easier on my eyes). You must select 3x5 size before printing (under Page Setup or Printer settings), and print 1st page only (even without the overlap, a second page is always present, not sure why.

The small overlap to the second page is best left alone, because I added an extra margin at the top for hipster binding. If you remove the extra margin, the overlap will disappear, hence maximizing space use.

Paper size: 
Index Card (3 x 5)
License: 
Creative Commons
Applications required: 
Microsoft Word
Language: 
English, any (editable)

Next step list - advanced

This is my way to make use of GTD, but keeping all next steps in one list.
It keeps the split up of context and also job vs private.

Usage advice: 

Edit in MS Word.
Personally I print out (two sides) and keep in a A4-binder.

Paper size: 
A4
License: 
Creative Commons
Applications required: 
Microsoft Word
Language: 
English

Tabbed Planner Dividers

These are tabbed dividers (I've always called them "tabbies", is that odd?) that you can print and cut out yourself, 2 to a page, for classic size planners. I'm not a fan of the plastic stick-on things, for some reason I like plain old-fashioned card stock paper dividers, so I bothered to make this.

Thumbnail: 
Tabbed Dividers Preview.jpg
Usage advice: 

The pdf file has the templates to print and cut out, and the odg file (which you need Open Office to open) has the blank templates AND the option of adding text to label your tabbies with.

Note: the hole punches in the preview picture are not actually part of the file, so if your planner has 7 holes or 2 holes or 86 holes, no problem!

Hope this is helpful to someone besides myself, and please let me know if anything needs fixing or whatever.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
Some kind of PDF viewer, Open Office Draw (optional)
Language: 
English

I Dood It (for Shris)

Here's a pair of quick-and-dirty "I Did" list templates for Shris based on the discussion over here: http://www.diyplanner.com/node/6151

Thumbnail: 
i-dood-it 2.jpg
Usage advice: 

Refer to this thread: http://www.diyplanner.com/node/6151

It is an editable template, so if you want to modify it, go for it.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
Open Office
Language: 
N/A

Java Weekly Planner - Standard

Upon looking for templates to use for GTD, I was a bit disappointed with finding that there were some templates that were extremely useful, but lacked beautification!

Now I know, you're supposed to be productive and "beautifying" doesn't have anything to do with being productive, but I find that if what I'm work with is visually pleasing to me, I'm more likely to stick to it.

Hence the creation of the Java Weekly Planner. This is a weekly, undated planner with a separate space for each day of the week as well as an area for notes directly across from it.

I have created a whole series of these - they are available at my blog:
http://freshfocus.info/blog/my-gtd-templates

There are many GTD tips and articles there too.

This is my first template, and critiques are welcomed and encouraged. Thanks for looking!

Thumbnail: 
Java Weekly Letter.jpg
Usage advice: 

Even though it is letter size, being as it's PDF it will scale nicely to most any size.

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
PDF
Language: 
English

Daily Agenda Template

A template for keeping track of appointments, next actions, calls, agendas and follow up items all on one page! The link is to the 2008 pages.

Thumbnail: 
daily agenda full page.jpg
Usage advice: 

One day per page. Write the date in the box and circle the date. You can then transfer your next actions into the action area. The schedule area is pretty flexible, no hours or minutes so you can just write appointments in wherever. Seperate section for calls, agendas and follow up.

Paper size: 
A4
License: 
Creative Commons
Applications required: 
Adobe Reader
Language: 
English

Project Planner Page

A page for planning and keeping track of your projects

Thumbnail: 
project-pages1.jpg
Usage advice: 

Use the Action Steps column to keep track of all your next actions for each project. You can also keep notes in the dot grid, create a reference number for each project and track wether it is a task project, and event project, and ongoing project or a recurring project.

Paper size: 
A4
License: 
Creative Commons
Applications required: 
Adobe Reader
Language: 
English