Misc.

RACI matrix

RACI is a method to assign activities (functions or tasks) to functional areas (roles).
Acronym RACI stands for:

  • Responsible - This position is responsible that work is done (they are “doers”).
  • Accountable - position with responsibility and authority to approve/disapprove task or action
  • Consulted - person(s) who has to be consulted about task or action and who need to provide an input. They are “kept in the loop” by two-way communication.
  • Informed - person(s) who need to be informed about the task or action. They are “kept in the picture” by one-way communication.
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raci.jpg
Usage advice: 

It can be used whenever there is a need to clearly define duties, for example to define responsibilities within project team, to define “as is” and “to be” states or to distinguish between duties of customer and supplier.

You can use this template to prepare a draft for responsibilities in a project, for example a barbecue.

Paper size: 
A5
License: 
Creative Commons
Applications required: 
PDF Reader
Language: 
English

The hamster was actually the smart one...

If it keeps up, man will atrophy all his limbs but the push-button finger. --Frank Lloyd Wright

When I was a child of ten, I had a hamster named Pedro. He wasn't of the lazy, obese, hairy persuasion, but instead was about as energetic and lithe as a hamster presumably gets. He enjoyed crawling endlessly through the tubes I constructed all over my bedroom, a bizarre concoction of plumbing and modern architecture, and I would watch, fascinated, at this little creature who was under the impression that he was actually going somewhere. And then he would drop down into his cage from another angle and look around in that peculiar hamsteresque bewildered way, wondering why he was back where he started. He would avoid his wheel, though, since even that little mind could clearly conceive that he wasn't advancing in any direction.

Recently, I feel rather like a hamster.

"Getting Things Done: My Experiences with Using GTD"

Hi, my name is Sara, and I am an Internet addict. (Shocked?) Some days I have no idea what I’m looking for or where I will find it. I know there is some site out there that will be a valuable resource. The exploring is half the fun. The other half is discovering a website that hits the spot. At first glance, this little website lacks the pizzazz of a major discovery. However, I assure you that this gem should not be overlooked. The usefulness of gtd.marvelz.com may not be evident at first. After all, another blog is just another blog, right? Wrong.

Having recently finished reading through David Allen’s Getting Things Done, I can relate to much of what this blog discusses. The author writes “…[I]t has changed my life in small and big ways. This blog is my attempt to share some of my experiences concerning GTD with you.” The entries began in January of 2007. My initial visit consisted of reading through the author’s blog entries. It was reassuring to discover that my beginnings with GTD were not dissimilar.

My Valentine: Lifehacker.com


It was a chance meeting; a case of the right place at the right time. I was sitting at my desk at work, not looking for love, when I meandered my way into its richly informative pages. There was instantaneous chemistry. I was looking for information and it responded to my every whim. I was love-struck from the first day, just two weeks ago.

Imagine my surprise to hear that www.lifehacker.com may be one of the sites that is commonly “taken for granted.” If you are one of the site’s frequent visitors, you may know much of what is coming. Perhaps this SpotLink will rekindle your relationship. If you have never visited or searched the site in depth, the following may be enough to spark a new love affair. (Don’t worry; I’m not the jealous type).

“Computers make us more productive. Yeah, right. Lifehacker recommends the software downloads and web sites that actually save time. Don’t live to geek, geek to live.” ~Quote from Lifehacker.com.

Weekly Actions & Appointments

MsB asked for a template where weekly actions were at the top of the page and appointments at the bottom (vertical). Also there is a master action list on the left edge. This is Letter size.

Usage advice: 

For those of you who have more actions items, than appointments...

Paper size: 
Letter
License: 
Creative Commons
Applications required: 
PDF Reader (Adobe Reader, Mac OS X Preview)
Language: 
English

Active Voice hPDA Template Set

An ever-expanding set of templates designed to take maximum advantage of the limited real estate of the 3x5 card. The design favors writing space over boundaries. The borders and text are gray to allow your writing to dominate the page. Templates are grouped by:

  • Organization & lists
  • Travel & navigation
  • Research & note-taking
  • Crafters & hobbyists
Thumbnail: 
avhpda.gif
Usage advice: 

Click on ".pdf" and ".png" links to download templates from the web page. Can be inserted into Word documents, etc.

Paper size: 
Index Card (3 x 5)
License: 
Creative Commons
Applications required: 
Any graphics package that can open .pdf and .png files
Language: 
English

Review: The Levenger Circa System, Part II

Levenger FolioA little more than a decade ago, I was scouting out some venture capital for a possible multimedia project, and made arrangements to meet with a retired paint manufacturer at a cafe. Wanting to appear as professional as possible, I wore my best suit and tie, got a hair cut, and filled my slick black vinyl day planner with all the requisite calendars, to-do lists, expense sheets, project planning forms and special notecards that I thought might convey a good impression. I therefore felt a little awkward when he hobbled in through the door wearing a t-shirt and long shorts that barely skirted the top his knobby knees, toting a worn leather planner that looked like it might have been subjected to World War II. In fact, it had been: he had used the same planner for over five decades, spanning a wartime stint in the navy to the present day, and it was now a rich but scarred ochre brown, replete with years of yellowing papers brimming with ideas, random numbers, and a legacy of tasks undertaken and completed. During the conversation --not much was to come out of it-- I was at first amused, and then transfixed by the rustic nature and longevity of both the man and his queer little "catch-all," as he called it.

The necessity of quality workmanship was made all the more plain when the following month --while trying to stuff too many papers into my own planner-- the cover split along the spine from an errant stitch, and I sliced my finger open. By contrast, I can today hold all of my father’s 50-year-old gear from his army days, from notebooks to sliderules to map cases, mostly still in excellent condition, and the value of investing in quality starts to really hit home.

In my last article, I looked at some items in the Levenger Circa line, and wondered if it crossed the boundary from form into function. Since I’ve already covered the system in general, this article will review the basic core of any planning or notetaking solution: the notebooks and folios that bring all the papers, forms, writing tools and techniques together. And then the big question: is the quality worth the price?

Quarter-Letter Wine Log

A simple Wine Log to keep track of the wines you've purchased and whether you'd buy them again. Quarter-letter size for portability.

Thumbnail: 
Usage advice: 

Hi.

Print a few out and bind them together into a little booklet. There's space for binding at the top of the page to make a flipbook (if using rolla/circa) or just staple a few sheets together.

DH and I are lightweights when it comes to wine. I have relatives who are very serious about wine, and they've been teaching DH a little about appreciating wine. But we needed a way to record at the very least what we liked and didn't like so we knew what to buy/not buy again.

So this form is simple, just to record what it was, where it came from, whether you'd buy it again, and a few notes. So you could write down the color, major flavor components, sweet/dry characteristics, what food to serve it with, etc. in the notes.

Just a quick and dirty form--made and bound in a few minutes. The source file (ODG) and the PDF are included--it's a one-up form, but I'm sure you could modify it to be a four-up with little difficulty.

Paper size: 
Other
License: 
Public Domain
Applications required: 
PDF Reader (Adobe Reader, Mac OS X Preview), OpenOffice.org (to edit the templates)
Language: 
English

Blank Checklist v3 - 2up Front and Back

This is an untitled Checklist page based on the v3 forms.

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Usage advice: 

I found that I needed several kinds of checklists that didn't fit any of the titles that were in the core package. After reading this forum thread I decided to create a blank checklist. This is just the "Actions" page from the core package with the title removed. It is setup for 2up printing front and back.

Paper size: 
Classic (5.5 x 8.5)
License: 
Creative Commons
Applications required: 
PDF Reader (Adobe Reader, Mac OS X Preview)
Language: 
English